University at Buffalo Crest.

Policy Information

Date Established: 4/18/2025

Date Last Updated:

Category:
Health and Safety

Responsible Office:
University Police; Office of the Vice President for Finance and Administration

Responsible Executive:

Vice President for Finance and Administration

Policy Contents

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Mutual Aid Policy - University Police

Summary

This policy codifies existing university practice that has been mandated by state and federal regulations since 1961.

Policy Statement

The University at Buffalo (UB, university) is committed to maintaining cooperative relationships with law enforcement agencies to share resources and expertise pursuant to mutual aid agreements. As different police agencies have varying levels of expertise and specialized equipment, mutual aid allows agencies to leverage these specialized resources to provide a more robust and flexible response to emergencies, including but not limited to enhancing the ability to maintain safety, preventing violence, and providing medical and/or other emergency assistance, as necessary.

The University Police Chief or their designee requests mutual aid from law enforcement to support the University Police Department (UPD) in its efforts to maintain legal integrity, ensure the continuity of campus operations, and preserve the peace and safety of the university community. By pooling resources from multiple agencies, UPD can ensure they have appropriate personnel, equipment, and logistical support to manage situations safely and effectively. Without mutual assistance, the ability to protect the public effectively would be severely compromised.

Operational Control

The University Police Chief remains as the officer-in-charge when multiple police agencies are called in to assist University Police. The University Police Chief or their designee will exercise operational control and centralized decision-making over all mutual aid providers to implement and approve mutual aid requests.

Law enforcement personnel, while acting in response to a request for mutual aid, will report to the university (the requesting agency) and act with the authority of an officer employed by UPD.

Mutual aid involves the implementation and use of the Incident Command System to manage and respond to mutual aid requests. 

Background

Mandated in 1961 by state and federal regulations, the mutual aid system is a practice used when multiple law enforcement agencies support each other during large-scale or complex incidents. For decades, the University at Buffalo, pursuant to these state and federal regulations, has had mutual aid agreements in place with local law enforcement agencies. This Mutual Aid Policy codifies this existing university practice. 

Applicability

This policy applies to University Police and law enforcement personnel acting in response to a mutual aid request.

Definitions

Mutual Aid System

Practice used when multiple law enforcement agencies support each other during large-scale and/or complex incidents.

Mutual Aid Agreements

Established to ensure a rapid and coordinated response when emergency assistance is needed. These agreements outline the responsibilities, communication channels, and operational procedures for interagency cooperation. Supporting law enforcement agencies work through a mutual aid agreement to provide resources, specialized units, skills, and equipment.

Incident Command System

According to the Federal Emergency Management Agency (FEMA), the Incident Command System is “a standardized approach to the command, control, and coordination of on-scene incident management that provides a common hierarchy within which personnel from multiple organizations can be effective.”

Responsibility

University Police Chief or Designee

  • Request mutual aid, and once requested, work with senior leadership, as appropriate.
  • Remain as the officer-in-charge when outside police agencies are called in to assist the university.
  • Exercise operational control and centralized decision-making over all mutual aid providers.

Law Enforcement Personnel Acting in Response to a Mutual Aid Request

  • Report to the requesting agency (UB).
  • Act with the authority of an officer employed by UPD.

Office of the Vice President for Finance and Administration

  • Work with the University Police Chief or their designee, as appropriate, once mutual aid is requested.

Contact Information

Contact An Expert

Contact

Phone

Email

University Police Department 716-645-2227 ub-police@buffalo.edu

Related Information

University Links

Related Links

Presidential Approval

Signed by President Satish K. Tripathi

Satish K. Tripathi, President

4/18/2025

Date